HIPAA Workstation Security Policy Template

The HIPAA Workstation Security Policy Template is the perfect solution for healthcare companies looking to keep their electronic Protected Health Information (ePHI) secure and compliant with federal regulations. This template provides businesses with a comprehensive policy outlining physical safeguards that should be implemented on all workstations accessing ePHI and restricting access to only authorized users. The policy ensures that the physical security and access of ePHI is maintained, protecting the organization, its employees, and its patients from potential data breaches.

The HIPAA Workstation Security Policy Template is crafted by professional legal experts who understand the importance of a secure system. From clearly defined authorization protocols specifying who can access or transfer which type of information, to encryption standards for all electronically stored data, this comprehensive policy goes beyond standard workstation security practices to ensure compliance with federal regulations while still taking care of your company’s greatest asset - its sensitive data.

SAMPLE TEXT: ENTITY NAME has adopted this Workstation Security Policy in order to recognize the requirement to comply with the Health Insurance Portability and Accountability Act (“HIPAA”), as amended by the Health Information Technology for Economic and Clinical Health (“HITECH”) Act of 2009 (Title XIII of division A and Title IV of division B of the American Recovery and Reinvestment Act “ARRA”) and the HIPAA Omnibus Final Rule (Effective Date: March 26, 2013). We acknowledge that full compliance with the HIPAA Final Rule is required by or before September 23, 2013.

ENTITY NAME hereby acknowledges our duty and responsibility to protect the privacy and security of Individually Identifiable Health Information (“IIHI”) generally, and Protected Health Information (“PHI”) as defined in the HIPAA Regulations, under the regulations implementing HIPAA, other federal and state laws protecting the confidentiality of personal information, and under principles of general and professional ethics. We also acknowledge our duty and responsibility to support and facilitate the timely and unimpeded flow of health information for lawful and appropriate purposes.

Each of our HIPAA templates are in Microsoft Word (.docx) format for easy editing. Each template is guaranteed to be fully HIPAA & HITECH compliant when properly implemented.