HIPAA Workforce Clearance Policy Template

Safeguard yourself and your company with a HIPAA Workforce Clearance Policy Template! Following HIPAA guidelines, you can implement procedures to ensure that workforce members have the appropriate level of access to electronic Protected Health Information (ePHI). By clearly defining individual user roles, security responsibilities, and corrective action steps this template will protect your business from damaging liabilities. The template includes an introduction for a quick start, specific conditions for user eligibility, and outlines on suspension or termination. 

This policy serves as an essential tool to bring clarity and certainty when controlling access rights for personnel within your organization. This will make sure you are compliant with HIPAA after onboarding or offboarding any employee from within the network. Moreover, this document is customizable so you can easily add specific instructions for your workplace depending on the size and structure of your organization.

SAMPLE TEXT: ENTITY NAME has adopted this Workforce Clearance Policy in order to recognize the requirement to comply with the Health Insurance Portability and Accountability Act (“HIPAA”), as amended by the Health Information Technology for Economic and Clinical Health (“HITECH”) Act of 2009 (Title XIII of division A and Title IV of division B of the American Recovery and Reinvestment Act “ARRA”) and the HIPAA Omnibus Final Rule (Effective Date: March 26, 2013). We acknowledge that full compliance with the HIPAA Final Rule is required by or before September 23, 2013.

ENTITY NAME hereby acknowledges our duty and responsibility to protect the privacy and security of Individually Identifiable Health Information (“IIHI”) generally, and Protected Health Information (“PHI”) as defined in the HIPAA Regulations, under the regulations implementing HIPAA, other federal and state laws protecting the confidentiality of personal information, and under principles of general and professional ethics. We also acknowledge our duty and responsibility to support and facilitate the timely and unimpeded flow of health information for lawful and appropriate purposes.

Each of our HIPAA templates are in Microsoft Word (.docx) format for easy editing. Each template is guaranteed to be fully HIPAA & HITECH compliant when properly implemented.