HIPAA Security Reminders Policy Template

HIPAA Security Reminders Policy Template is an invaluable resource that can help businesses stay compliant with federal standards. This comprehensive policy includes the periodic sending of security and safety reminders, ensuring that each employee understands the proper procedures for handling personal information. With these assurances in place, you can rest assured that your data is secure and accessible only to those authorized to access it. 

The HIPAA Security Reminders Policy Template contains detailed instructions for notifying employees about security updates as well as examples for creating tailored messages. Additionally, there are useful recommendations for how often employees should receive reminders and what types of topics should be included in each reminder. By providing timely updates, everyone on the team can be held accountable for keeping up with the pertinent regulations and best practices of HIPAA compliance.

SAMPLE TEXT: ENTITY NAME has adopted this Security Reminders Policy in order to recognize the requirement to comply with the Health Insurance Portability and Accountability Act (“HIPAA”), as amended by the Health Information Technology for Economic and Clinical Health (“HITECH”) Act of 2009 (Title XIII of division A and Title IV of division B of the American Recovery and Reinvestment Act “ARRA”) and the HIPAA Omnibus Final Rule (Effective Date: March 26, 2013). We acknowledge that full compliance with the HIPAA Final Rule is required by or before September 23, 2013.

ENTITY NAME hereby acknowledges our duty and responsibility to protect the privacy and security of Individually Identifiable Health Information (“IIHI”) generally, and Protected Health Information (“PHI”) as defined in the HIPAA Regulations, under the regulations implementing HIPAA, other federal and state laws protecting the confidentiality of personal information, and under principles of general and professional ethics. We also acknowledge our duty and responsibility to support and facilitate the timely and unimpeded flow of health information for lawful and appropriate purposes.

Each of our HIPAA templates are in Microsoft Word (.docx) format for easy editing. Each template is guaranteed to be fully HIPAA & HITECH compliant when properly implemented.