HIPAA Facility Security Maintenance Records Policy Template

Our HIPAA Facility Security Maintenance Records Policy Template provides the essential tool that healthcare organizations need to remain compliant with federal regulations. Designed to help you effectively manage, record, and document any changes or alterations made to physical security measures within a facility, such as locks, walls, doors, and hardware, this policy template is an all-in-one solution for ensuring patient privacy and security.

This policy template includes all of the necessary components for successful implementation of physical security policies & procedures and makes sure that topics are completely covered from start to finish. Our retail solutions include clear documentation of roles & responsibilities for handling maintenance records; comprehensive reporting standards; detailed procedures for maintaining access control features; and clear guidelines for managing repairs and installations in order to promote proper security.

SAMPLE TEXT: ENTITY NAME has adopted this Facility Security Maintenance Records Policy in order to recognize the requirement to comply with the Health Insurance Portability and Accountability Act (“HIPAA”), as amended by the Health Information Technology for Economic and Clinical Health (“HITECH”) Act of 2009 (Title XIII of division A and Title IV of division B of the American Recovery and Reinvestment Act “ARRA”) and the HIPAA Omnibus Final Rule (Effective Date: March 26, 2013). We acknowledge that full compliance with the HIPAA Final Rule is required by or before September 23, 2013.

ENTITY NAME hereby acknowledges our duty and responsibility to protect the privacy and security of Individually Identifiable Health Information (“IIHI”) generally, and Protected Health Information (“PHI”) as defined in the HIPAA Regulations, under the regulations implementing HIPAA, other federal and state laws protecting the confidentiality of personal information, and under principles of general and professional ethics. We also acknowledge our duty and responsibility to support and facilitate the timely and unimpeded flow of health information for lawful and appropriate purposes.

Each of our HIPAA templates are in Microsoft Word (.docx) format for easy editing. Each template is guaranteed to be fully HIPAA & HITECH compliant when properly implemented.