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HIPAA Templates

HIPAA Emergency Access Policy Template

HIPAA Emergency Access Policy Template

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Developing an effective HIPAA Emergency Access Policy can help ensure that the management, staff and employees of your covered entity have safe and secure access to essential health information during times of crisis. Our HIPAA Emergency Access Policy Template provides a straightforward framework for establishing rules governing in-person and remote access to Protected Health Information (PHI) in limited circumstances such as natural disasters or other emergencies.

This template contains detailed provisions regarding personnel protocols, procedures for handling PHI in emergent situations, designating personnel who may have contact with PHI, safety plans and risk assessments. All regulations relevant to the HIPAA Security Rule are referenced throughout the document in order to help you adhere to applicable federal guidelines. This comprehensive policy is designed to promote a confidential workspace while keeping your organization compliant.

SAMPLE TEXT: ENTITY NAME has adopted this Emergency Access Policy in order to recognize the requirement to comply with the Health Insurance Portability and Accountability Act (“HIPAA”), as amended by the Health Information Technology for Economic and Clinical Health (“HITECH”) Act of 2009 (Title XIII of division A and Title IV of division B of the American Recovery and Reinvestment Act “ARRA”) and the HIPAA Omnibus Final Rule (Effective Date: March 26, 2013). We acknowledge that full compliance with the HIPAA Final Rule is required by or before September 23, 2013.

ENTITY NAME hereby acknowledges our duty and responsibility to protect the privacy and security of Individually Identifiable Health Information (“IIHI”) generally, and Protected Health Information (“PHI”) as defined in the HIPAA Regulations, under the regulations implementing HIPAA, other federal and state laws protecting the confidentiality of personal information, and under principles of general and professional ethics. We also acknowledge our duty and responsibility to support and facilitate the timely and unimpeded flow of health information for lawful and appropriate purposes.

Each of our HIPAA templates are in Microsoft Word (.docx) format for easy editing. Each template is guaranteed to be fully HIPAA & HITECH compliant when properly implemented.

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