HIPAA Documentation Updating Policy Template

The HIPAA Documentation Updating Policy Template is designed to help you ensure that the security of protected health information remains up to date and compliant. This template will provide a periodic review of all documentation related to the protection of PHI, enabling you to stay abreast of any environmental or operational changes that might affect the safety and privacy of this data.

The periodical review process is simple and easy to implement, yet powerful enough to monitor and proactively address any issues which may arise. With this policy template, you can rest assured that your organization’s compliance with HIPAA regulations is safely taken care of. Protecting patient data should be a top priority in any healthcare organization or practice, so make sure you get ahead of the game and utilize this necessary tool as soon as possible!

SAMPLE TEXT: ENTITY NAME has adopted this HIPAA Documentation Updating Policy in order to recognize the requirement to comply with the Health Insurance Portability and Accountability Act (“HIPAA”), as amended by the Health Information Technology for Economic and Clinical Health (“HITECH”) Act of 2009 (Title XIII of division A and Title IV of division B of the American Recovery and Reinvestment Act “ARRA”) and the HIPAA Omnibus Final Rule (Effective Date: March 26, 2013). We acknowledge that full compliance with the HIPAA Final Rule is required by or before September 23, 2013.

ENTITY NAME hereby acknowledges our duty and responsibility to protect the privacy and security of Individually Identifiable Health Information (“IIHI”) generally, and Protected Health Information (“PHI”) as defined in the HIPAA Regulations, under the regulations implementing HIPAA, other federal and state laws protecting the confidentiality of personal information, and under principles of general and professional ethics. We also acknowledge our duty and responsibility to support and facilitate the timely and unimpeded flow of health information for lawful and appropriate purposes.

Each of our HIPAA templates are in Microsoft Word (.docx) format for easy editing. Each template is guaranteed to be fully HIPAA & HITECH compliant when properly implemented.