HIPAA Documentation Retention Policy Template

Creating and retaining the necessary documents in order to be HIPAA compliant is a big responsibility. It includes a lot of regulations and can require you to keep track of various documentations. Luckily, our HIPAA Documentation Retention Policy Template can help you make the process simpler.

The template allows you to retain all required documentation for 6 years from the date of its creation or the date when it last was in effect, whichever is later. With this policy, your business will have everything needed to make sure it is meeting HIPAA’s regulatory requirements. All while avoiding potential penalties or fines that could result from any non-compliance issues.

SAMPLE TEXT: ENTITY NAME has adopted this HIPAA Documentation Retention Policy in order to recognize the requirement to comply with the Health Insurance Portability and Accountability Act (“HIPAA”), as amended by the Health Information Technology for Economic and Clinical Health (“HITECH”) Act of 2009 (Title XIII of division A and Title IV of division B of the American Recovery and Reinvestment Act “ARRA”) and the HIPAA Omnibus Final Rule (Effective Date: March 26, 2013). We acknowledge that full compliance with the HIPAA Final Rule is required by or before September 23, 2013.

ENTITY NAME hereby acknowledges our duty and responsibility to protect the privacy and security of Individually Identifiable Health Information (“IIHI”) generally, and Protected Health Information (“PHI”) as defined in the HIPAA Regulations, under the regulations implementing HIPAA, other federal and state laws protecting the confidentiality of personal information, and under principles of general and professional ethics. We also acknowledge our duty and responsibility to support and facilitate the timely and unimpeded flow of health information for lawful and appropriate purposes.

Each of our HIPAA templates are in Microsoft Word (.docx) format for easy editing. Each template is guaranteed to be fully HIPAA & HITECH compliant when properly implemented.