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HIPAA Templates

HIPAA Documentation Policy Template

HIPAA Documentation Policy Template

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Our HIPAA Documentation Policy Template provides you with all the elements necessary to create your own tailored policy and procedures. This template includes: description guidelines for how documents should be created; scope definitions of what documents are covered; identification data requirements; format directions for organizing documentation; and standards on how long records must be kept. All these parts help you design your own operations manual or policy statement.

Our HIPAA Documentation Policy Template ensures that whatever administrative setup you have in place is consistent, organized and compliant with HIPAA regulations. Whether using digital or physical document systems, our template gives you confidence that your information security measures meet privacy and security requirements to protect patient data without fail.

SAMPLE TEXT: ENTITY NAME has adopted this HIPAA Documentation Policy in order to recognize the requirement to comply with the Health Insurance Portability and Accountability Act (“HIPAA”), as amended by the Health Information Technology for Economic and Clinical Health (“HITECH”) Act of 2009 (Title XIII of division A and Title IV of division B of the American Recovery and Reinvestment Act “ARRA”) and the HIPAA Omnibus Final Rule (Effective Date: March 26, 2013). We acknowledge that full compliance with the HIPAA Final Rule is required by or before September 23, 2013.

ENTITY NAME hereby acknowledges our duty and responsibility to protect the privacy and security of Individually Identifiable Health Information (“IIHI”) generally, and Protected Health Information (“PHI”) as defined in the HIPAA Regulations, under the regulations implementing HIPAA, other federal and state laws protecting the confidentiality of personal information, and under principles of general and professional ethics. We also acknowledge our duty and responsibility to support and facilitate the timely and unimpeded flow of health information for lawful and appropriate purposes.

Each of our HIPAA templates are in Microsoft Word (.docx) format for easy editing. Each template is guaranteed to be fully HIPAA & HITECH compliant when properly implemented.

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