HIPAA Documentation Availability Policy Template

Make sure your business is compliant with HIPAA regulations with our comprehensive HIPAA Documentation Availability Policy Template. The template provides step-by-step guidance for making sure all important health information documentation is made available to those responsible for implementing the Policies and Procedures required by HIPAA. The template allows you to easily draft a personalized version of the policy that is tailored to the needs of your organization, so you can have peace of mind knowing that your document compliance standards are met.

Our policy template has a convenient format that ensures easy implementation and adheres to the highest standards in healthcare documentation security. With detailed instruction, as well as sample language, our policy helps make sure that each record access point is handled with precision and accuracy. Whether you're designing polices from scratch or looking for ways to update existing documents, this template provides an essential starting point for ensuring your organization meets regulatory requirements in protecting sensitive patient data.

SAMPLE TEXT: ENTITY NAME has adopted this HIPAA Documentation Availability Policy in order to recognize the requirement to comply with the Health Insurance Portability and Accountability Act (“HIPAA”), as amended by the Health Information Technology for Economic and Clinical Health (“HITECH”) Act of 2009 (Title XIII of division A and Title IV of division B of the American Recovery and Reinvestment Act “ARRA”) and the HIPAA Omnibus Final Rule (Effective Date: March 26, 2013). We acknowledge that full compliance with the HIPAA Final Rule is required by or before September 23, 2013.

ENTITY NAME hereby acknowledges our duty and responsibility to protect the privacy and security of Individually Identifiable Health Information (“IIHI”) generally, and Protected Health Information (“PHI”) as defined in the HIPAA Regulations, under the regulations implementing HIPAA, other federal and state laws protecting the confidentiality of personal information, and under principles of general and professional ethics. We also acknowledge our duty and responsibility to support and facilitate the timely and unimpeded flow of health information for lawful and appropriate purposes.

Each of our HIPAA templates are in Microsoft Word (.docx) format for easy editing. Each template is guaranteed to be fully HIPAA & HITECH compliant when properly implemented.