HIPAA Access Authorization Policy Template

Ensure compliance with the HIPAA regulations by adopting our HIPAA Access Authorization Policy Template. This powerful policy guides authorization and granting of individual access to protected health information (PHI) by workforce members of a covered entity.

Competence and understanding of these requirements is an essential part of the responsibilities for all personnel. That’s why we offer this comprehensive template that covers the necessary protocols and procedures required for granting access to PHI, as well as how to monitor and audit user accesses. It also outlines which workforce members should be granted access, details on user authentication, how long authorized users will have access for, when users need to be retrained and reauthorized, and much more.

SAMPLE TEXT: ENTITY NAME has adopted this Access Authorization Policy in order to recognize the requirement to comply with the Health Insurance Portability and Accountability Act (“HIPAA”), as amended by the Health Information Technology for Economic and Clinical Health (“HITECH”) Act of 2009 (Title XIII of division A and Title IV of division B of the American Recovery and Reinvestment Act “ARRA”) and the HIPAA Omnibus Final Rule (Effective Date: March 26, 2013). We acknowledge that full compliance with the HIPAA Final Rule is required by or before September 23, 2013.

ENTITY NAME hereby acknowledges our duty and responsibility to protect the privacy and security of Individually Identifiable Health Information (“IIHI”) generally, and Protected Health Information (“PHI”) as defined in the HIPAA Regulations, under the regulations implementing HIPAA, other federal and state laws protecting the confidentiality of personal information, and under principles of general and professional ethics. We also acknowledge our duty and responsibility to support and facilitate the timely and unimpeded flow of health information for lawful and appropriate purposes.

Each of our HIPAA templates are in Microsoft Word (.docx) format for easy editing. Each template is guaranteed to be fully HIPAA & HITECH compliant when properly implemented.