HIPAA Media Disposal Policy Template

The HIPAA Media Disposal Policy Template provides your organization with the guidelines needed to properly delete ePHI and/or hardware or electronic media. With this template, you can set specific protocols around when, where and how media is destroyed to make sure it meets state and federal HIPAA regulations. Because healthcare organizations must demonstrate that every reasonable effort has been made to protect patient privacy from improper disposal, having a policy in place is a must.

This powerful policy template offers complete peace of mind for your organization by giving you everything you need to develop the right strategies around media disposal. It is easy to customize and adaptable to different sizes of practices, so regardless of your business size or the size of your staff, you can ensure that nothing falls through the cracks regarding legal compliance.

SAMPLE TEXT: ENTITY NAME has adopted this Media Disposal Policy in order to recognize the requirement to comply with the Health Insurance Portability and Accountability Act (“HIPAA”), as amended by the Health Information Technology for Economic and Clinical Health (“HITECH”) Act of 2009 (Title XIII of division A and Title IV of division B of the American Recovery and Reinvestment Act “ARRA”) and the HIPAA Omnibus Final Rule (Effective Date: March 26, 2013). We acknowledge that full compliance with the HIPAA Final Rule is required by or before September 23, 2013.

ENTITY NAME hereby acknowledges our duty and responsibility to protect the privacy and security of Individually Identifiable Health Information (“IIHI”) generally, and Protected Health Information (“PHI”) as defined in the HIPAA Regulations, under the regulations implementing HIPAA, other federal and state laws protecting the confidentiality of personal information, and under principles of general and professional ethics. We also acknowledge our duty and responsibility to support and facilitate the timely and unimpeded flow of health information for lawful and appropriate purposes.

Each of our HIPAA templates are in Microsoft Word (.docx) format for easy editing. Each template is guaranteed to be fully HIPAA & HITECH compliant when properly implemented.