HIPAA Log-In Monitoring Policy Template

The HIPAA Log-In Monitoring Policy Template is a must-have tool for any healthcare provider who needs to implement procedures for monitoring and reporting log-in attempts and discrepancies. Whether you’re a business associate, healthcare organization, or other covered entity under HIPAA, this policy template makes compliance easy.

Secure your data with strong authentication requirements and password policies. Regularly monitor log-in attempts for any suspicious activity, including multiple unsuccessful log in attempts, unauthorized access from unexpected locations or IP addresses and unusual patterns of access or activity. Instituting these protections are crucial for ensuring the security of your patient’s confidential information and personal data.

This HIPAA Log-in Monitoring Policy Template provides your business with additional protection against unauthorized access to ePHI areas of your organization by setting clear guidelines on how employee login credentials should be managed. Developed by experts in the industry, this template includes everything you need to get started on increasingly secure login processes right away. With straightforward language that explains the operations and logistical implementation strategies required, this policy can help solidify compliance within your organization. 

SAMPLE TEXT: ENTITY NAME has adopted this Log-In Monitoring Policy in order to recognize the requirement to comply with the Health Insurance Portability and Accountability Act (“HIPAA”), as amended by the Health Information Technology for Economic and Clinical Health (“HITECH”) Act of 2009 (Title XIII of division A and Title IV of division B of the American Recovery and Reinvestment Act “ARRA”) and the HIPAA Omnibus Final Rule (Effective Date: March 26, 2013). We acknowledge that full compliance with the HIPAA Final Rule is required by or before September 23, 2013.

ENTITY NAME hereby acknowledges our duty and responsibility to protect the privacy and security of Individually Identifiable Health Information (“IIHI”) generally, and Protected Health Information (“PHI”) as defined in the HIPAA Regulations, under the regulations implementing HIPAA, other federal and state laws protecting the confidentiality of personal information, and under principles of general and professional ethics. We also acknowledge our duty and responsibility to support and facilitate the timely and unimpeded flow of health information for lawful and appropriate purposes.

Each of our HIPAA templates are in Microsoft Word (.docx) format for easy editing. Each template is guaranteed to be fully HIPAA & HITECH compliant when properly implemented.